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How to Create a Travel Itinerary

Create a Travel Itinerary with Important Information in One Place

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Before you take off on your trip, create an itinerary with the pertinent information you will need handy. Bring a copy for yourself and make an extra to leave with a trusted relative, neighbor or friend.

I like to store my itinerary in a clear plastic sleeve with any accompanying documentation like receipts, boarding passes, and tickets. The itinerary always goes on top with the information listed below, followed by the accompanying documents.

HOTEL

Travel itinerary should include:

  • Hotel address
  • Hotel Phone #
  • Hotel Confirmation #
  • Amount you paid for tickets ahead of time and any receipts or confirmations you received
  • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc)

FLIGHTS

Travel itinerary should include:

  • Passenger full names as they are listed on their passports
  • Flight dates & times
  • Flight numbers
  • Frequent flier program #
  • Amount you paid for tickets ahead of time and any receipts or confirmations you received
  • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc.)

TRAINS

Travel itinerary should include:

  • Passenger full names as they are listed on their passports
  • Train dates & times
  • Train numbers
  • Frequent traveler program #
  • Amount you paid for tickets ahead of time and any receipts or confirmations you received
  • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc.)

BUSES

Travel itinerary should include:

  • Passenger full names as they are listed on their passports
  • Bus dates & times
  • Bus numbers or route names
  • Frequent traveler program #
  • Amount you paid for tickets ahead of time and any receipts or confirmations you received
  • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc.)

TOURS

Travel itinerary should include:

  • Tour company name (and name of guide if you have it ahead of time)
  • Tour dates & times
  • Tour meeting and ending point
  • Amount you paid for tickets ahead of time and any receipts or confirmations you received
  • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc.)

HOME COUNTRY INFORMATION

This information is the type you don't want to have to use but if you need it, it's going to save you a ton of time to have it handy.

Travel itinerary should include:

  • The address(es) of your home countries local embassy, state department headquarters or consulate address and phone numbers.
  • If your travels will take you to several different countries, list the information for each country.

HEALTH INFORMATION

If you're traveling with someone who has recently been sick, is prone to ill health, or has a severe allergy, it's always a good idea to have the names, addresses and number of local hospitals

Travel itinerary should include:

  • Names, addresses and phone # of local hospital in each area you'll be traveling
  • A brief medical history of your traveling companion written down in that country's language

TIPS

  • Make a list of sights to see along the way, restaurant and local food to try, and potential photo ops with their addresses.
  • Make sure to have the number you dial locally as opposed to the # you dial at home.
  • Clarify each country's country code for making intra-country/state and long distance calls.
  • Follow our list or top travel tips for packing, organizing and carry ons: Organizing Tips for Traveling

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