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How to Be Organized

Fast Ways to be Organized and More Productive in Your Spaces, Home & Life

By , About.com Guide

How to be organized is a big question, but after years of writing about organization, studying organization, and helping people organize their spaces, home and lives, I can tell you quickest ways to instantly increase your organization.

If you're not sure where to begin, follow the guide below to help you be more organized.

1. Follow a plan that allows you to be more organized.

Desk with Books and CalendarPhoto / Josh Beggs
Your plan to be organized doesn't have to be fancy or very complicated: hands down the best way to be organized is to work on your home consistently, every single month. To that end, I created a month-by-month organizing routine that will take you through your home, office, paper work, and finances on monthly basis. We'll work together and tackle one area at a time on a slow and steady pace.

In addition to the monthly plan, I created a weekly organizing routine that will take you around your home, one room at a time, to declutter and organize for 20-30 minutes a day, as well as a daily routine checklist that allows you to "check off" daily tasks.

2. Create a home mail center.

Cabo Basket Rectangular by Design Ideas - LargePhoto / Design Ideas

Perhaps the largest source of clutter in most home is paper clutter. This nefarious scourge is typically smuggled through the door in plain sight, via innocuous-seeming modes of transportation like backpacks, briefcases, hand bags, grocery bags, and the daily mail, where it then ends up next to the couch, under the newspaper, on the floor, and in stacks and stacks around the house where it's then set aside to "deal with later."

It doesn't have to be like this. I guarantee you can shred or recycle 90% of the paper coming through your front door so you never have to worry about those annoying piles of paper again.

3. Keep your "stuff" only as long as you need it.

Personal Organizing on PinterestElizabeth Larkin

This one is a biggie! A huge contributor to clutter is not knowing how long to keep things. Think about all of those travel toiletries you've accumulated, or the pile of magazines you haven't read yet and aren't sure you'll get to. It's important to set a time limit on everything--from clothes and shoes to mail and paper work--so that it doesn't become clutter.

Now, I love paper, but I've learned the hard way that I can't old onto every piece of paper that crosses my threshold forever. Ditto for makeup, shoes and handbags. At some point, it's time to let them go, so working with some experts, I created a guide to how long to keep everything. Use this as a reference when you're decluttering and making decisions on what to toss, recycle or keep, or what to save and store.

4. Find a charitable organization and start donating to them regularly.

The first step in any home organization project--whether it's organizing your junk drawer, closet or garage--should be deciding what to do with all the stuff you’re going to recycle, discard or donate once you are done decluttering the space. Having a plan for donating items regularly is going to ease this burden each time you begin organizing a new space. Here’s how this works:

You: “I have something to donate. Where should I donate it?”
Other person: “You always donate to … organization.”
You: “Oh right, I’ll donate it there.”

End scene. Donating things regularly is another good habit to form because it takes the guesswork out of what to do with all your stuff, and automates the decision-making. Most charitable organizations will take a wide range of clothing, household items, and electronics. Choose one or two organizations you like and admire and start scheduling regular donations.

Donating

5. Get more done with a daily routine.

If you follow a daily routine, you spend more time getting stuff done and less time wondering what you should be doing. How does this work? Setting a schedule for yourself and then assigning tasks for those times will make your brain very, very happy. Your brain is constantly searching for patterns and it likes consistency. This means over time these actions will become automatic, meaning our brains will be working for us ween we’re not even aware of it, like the way you already go straight for the coffee pot after waking up, or right to the remote as soon as your butt lands on the couch.

And the great news is you can assign large or small times to each assignment on your to do list:

Examples:

  • Very general like, 1:00 p.m. - 4:00 p.m. - Work on widgets
  • Very specific, 8:00 a.m. - Go jogging

Here's your Daily Routine reading list to find out more about how this works, how it will help you get more done, tips, and how to stick to your routine:

6. Commit once-and-for-all to closet organization.

The goal of closet organization is not to turn your closet into a showroom, it's to get you to the point where you have a general idea of where everything should be folded or hanging. In other words: You may not know *exactly* where your favorite black sweater is, but you know it's in one of those *two* piles so you do not need to rifle through everything in the closet in order to find that one item. That's closet organization.

This is not as painful a chore as you think it is, I promise! After several years of writing about the topic and helping people organize and streamline their closets, I can tell you what works and what doesn't work.

What does not work: Ignoring the problem, purchasing storage solutions that look good but do not work in your closet, cramming everything you own into one space, using the wrong hangers (read=wire), and keeping your winter coats mixed in with your sundresses.

What works:

  1. Regularly decluttering your closet;
  2. Purchasing storage solutions that fit your closet;
  3. Moving your most-worn clothing items to the front of your closet, preferably at eye-level;
  4. Choosing the right hangers; and,
  5. Moving out-of-season clothing either into a storage space, or higher up in your closet so it's out of the way.

If you can do just these five things, your life will improve significantly in the form of never wondering where your favorite shirt/sweater/pair of jeans are hiding.

7. Learn how to properly store your stuff.

Ikea office storageIkea office storage

Most people (myself included) tend to store things only when absolutely necessary--like when your cadre of sweater dresses is still in the front of your closet and temperature is in the 80s. I want you to start thinking in the reverse: when you purchase a new item, think about where this will be stored when it’s not in use or out-of season. For instance, I’ve developed a system wherein I store sweaters, and all out-of-season clothing in a clear plastic containers in the basement.

Also, consider how long you will keep the item when choosing a storage space. You could continue to shove things under your bed, or you could follow this three steps process for learning how to store things:
  1. Find out how long to keep things with my guide called how long to keep everything.
  2. Next, go through and declutter the area or room that needs decluttering.
  3. Finally, learn how to store everything in your home, from bikinis to wine.

8. Save time and money by planning your meals and grocery shopping in advance.

Blackboard in KitchenPhoto / Pinterest

Meal planning was a skill that always eluded me, and I found little comfort or helpful instruction in the many magazines, blogs, and books that cover the topic. Most of these meal plans recommended you plan weeks or months out. This proved to be too big of a task for me in one sitting (I would literally end up in surrounded by a pile of Mark Bittman's, Barefoot Contessa's and Heidi Swanson's, with my Sharpie and legal pad full of chicken scratches), and completely crashed with my social life as I'm often out at night. After talking to experts and conducting some research, I decided to create my own plan with more flexibility.

I also aimed to tackle my other meal planning pet peeve: What to do with all that left-over parsley.

Most meal plans ask you to buy large quantities of the same meat, chicken or fish (or, "protein") to use in several different dishes a week, along with about five different herbs to "mix up" the meals. I'd had enough of herbs spoiling in my fridge, so my meal plan does the opposite: calls for you to buy a few different proteins--which are easier to buy in small portions (example="I'll take ½ pound of the grass-fed beef and 2 pounds of free-range turkey breast")--and only one or two herbs for the week.

Finally, I combined my meal plan with grocery shopping resources because that made sense to me. This way you can do everything in one swing: plan meals, make grocery list, shop, prep, cook, freeze, eat; and start a pattern for yourself that you can execute each week.

I call this plan: More flexibility, less spoiled parsley.

Here's your Meal Plan & grocery Shopping reading list to find out more about how this plan works, and how it will help you save time and money:

9. Commit to managing your shoe collection.

Shoe Storage from aliciainwonderlandphotosShoe Storage from aliciainwonderlandphotos

I have found my shoes in so many strange places over the years it's hard to imagine how they got there. Some highlights include being wedged behind my TV stand, in one of my friend's guest beds (not on the floor in the guest room, actually in the bed) and I once had an apartment where I stored out of season shoes in the oven.

I will admit that organizing my shoe collection has reduced me to tears of frustration, mainly because I could never find a single storage solution that worked for all of my hoes at once. I finally decided to break them up in groups:

  1. Every day shoes I store by the front door.
  2. Out of season shoes I keep in a plastic storage container in the basement.
  3. Fancier shoes I keep in a small rack on my closet floor.
This system may not work for you, but within the resources below, you just might find a combo of storage solutions that will fit in your home.

10. Get your kitchen in good working order.

Achieving and maintaining order in your kitchen requires daily upkeep because the kitchen is the most highly trafficked area in your home. Everyone may have their own bedroom, and they may even have their own bath, but there's typically only one kitchen in the average home. I recommend decluttering your kitchen twice a week (via the Weekly Organizing Routine), and if you follow along with the Month-by-Month Home Organization Routine, you will organize your kitchen in February, July and November.

You can use these resources to get your kitchen in shape as-needed.

Kitchens 101

11. Tackle big projects monthly and declutter every day.

Over the Door Shoe RackOver the Door Shoe Rack
I've heard of some people who spend their entire vacations in their houses getting organized, and this works really well for some people, but for most of us, organizing is like a diet: it's a lifetime process. By far the best way to keep at it is to choose a large project (shoes, paper work) or a large space (kitchen, closet) and tackle that each month, while spending 20 minutes every single day adjusting, tidying and decluttering, and keeping up your hard-win organization. You can either DIY an organizing schedule of your own, or you can use my monthly and weekly plans:

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